When you own a small business, such as a nursery, it is important to be able to talk to all of your staff at one time in order for everything to go as smoothly as it can at all times. A great way for everyone to be able to communicate with one another is to have a Spetralink phone system in place. The phone systems offer your staff the ability to communicate with one another regardless of where they are located in the nursery and answer the phones when needed. This can be a great asset to your business. The following guide walks you through a few tips to ensure that your phone system can always be as effective as possible.
Have Enough Phones for Everyone
When setting up the phone system to use in your nursery, be sure to invest in enough phones for every member of your staff. You may even want to consider investing in a few extra phones in case one of the ones that you purchase becomes damaged or lost.
Ensure the Phones Are Left at the Nursery
At closing time each day, ensure that everyone leaves their phones at the nursery. Have everyone hook their phones up to the chargers to ensure that they will be ready to use the next day. It is best to assign a phone to each employee so that you can keep track of who is responsible for each individual phone.
Have Extra Batteries for the Phones
There will be times when the phones may not be plugged in properly or someone may simply forget to charge their phone at all. When this happens, having backup batteries for your staff to use will ensure that everyone has a usable phone every day at work.
Ensure the Phones Are Only Used for Business Purposes
It is important to set a protocol with your staff about what can and cannot be said on the phone. Your staff needs to realize that customers may be nearby and hear whatever is being said over the two-way radio within the phone. You do not want your customers to be offended by what they hear, and limiting the talk through the phone to business use will ensure no one says anything questionable across the lines of communication.
The phone systems will make communication within your business quicker and easier. The systems are very affordable and worth the investment if they allow your staff to communicate effectively at all times. Talk to a company like Spectracom Group to learn more.